Country Human Resources Officer at Plan International February, 2023

Role PURPOSE

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. Plan has over 80 years’ experience and works in more than 75 countries across the world. We strive for a just world, working together with children, young people, our supporters and partners.

Plan International has been working in Tanzania since 1991. Our work supports marginalised children and youth, especially adolescent girls, to grow up physically and mentally healthy and ready to shape their future. We create an enabling environment and empower girls to be active drivers of change in realising their rights. We prioritise working with partners, and ensuring all of our work is evidence based.

This role will provides technical guidance and administrative support towards key Country HR processes in accordance with Plan’s HR principles, policies, best practices and standards.

Dimensions of the Role

The position holder reports to the HR Specialist, does not approve budgets and payments but may be required to make plans that involve use of finances allocated to the HR department.  Has no direct report and will be working directly and indirectly with the external HR stakeholders in staff relations matters.

Accountabilities

• Timely preparation of quality HR correspondence and packages relating to staff recruitment, contract termination, promotions, transfer, salary adjustment, employee requests, background checks, and separation in line with Plan policies and standards.
• Recruit right candidates for the right positions (A, B, C1) at the right time using non discriminatory recruitment processes taking cognizance of Plan’s commitment to child protection, diversity and inclusion.
• Responsible for managing staff data in the HRIS including staff hiring, data update, orientation and troubleshooting system issues.
• Conduct periodic reviews country employee database in HRIS and staff file records for completeness.
• Plan and follow up the induction process in coordination with line managers to ensure completeness and in accordance with the PII induction processes.
• Provide periodic support to the emergency team specifically on recruitments, contracts, disciplinary, performance processes and orientation of key policies and guidelines.
• Facilitate effective leave planning, monitoring and management purposes in line with the HR Policy Manual provisions while reviewing leave schedules/reports for completeness & adherence to plans.
• Provide support in HR budget preparation and monitoring of related expenses.
• Work closely with Medical insurance while acting as a focal point to ensure staffs are getting the required services in line with the policy.
• Provide support in identifying and addressing HR risks, clarify policies and provision of general support to staff in relation to bank loans, Pension fund, WCF etc
• Promotes and abides by Plan policies and procedures including but not limited to child protection, code of conduct and mandatory reporting responsibilities.

• Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key relationships

• Medium contact with line management and staff
• Medium contact with service providers such as medical providers, banks, pension funds, WCF, recruitment agencies

Technical expertise, skills and knowledge

Essential

• • • • A degree in Human Resource Management, Administration or Social Sciences
• Good understanding and application of country labour laws
  • • • Good thematic knowledge in the field of human resources
• Excellent communication, analytical, problem solving skills facilitation and influencing skills
• High degree of confidentiality and integrity
• Strong planning and organizational skills
• Proficiency in MS office tools

Plan International’s Values in Practice

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

Physical Environment

• Typically office environment with periodic support visits to Program Units and the emergency program

Level of contact with children

Low contact: No contact or very low frequency of interaction